Do It, Delegate It, or Delete It – Increase Productivity

by Kim on March 25, 2010

Just Do It

I like this little saying — I use it as my job description in my personal profile on Facebook.

Perhaps one of the biggest mistakes I’ve made as an entrepreneur was getting bogged down in all the little details that go into creating a business. Rather than focus on my core values, I allowed the minutia of business ownership to drag down my productivity. To keep my productivity flowing, I took on the mantra — Do It, Delegate It, or Delete It.

Do It

The best way to handle tasks that must be done by you is to take care of it right away and check it off of your ‘to do’ list. As silly as it may sound, I turn it into a game and feel rewarded when I’m able to cross something off of my list. I enjoy the feeling of accomplishment.

The goal is to spend the majority of your time focused on aligning your purpose with your core values. For example, a few of my values include flexibility, education, connection, contribution, and making a difference — hence my desire to have this site.

Ask yourself: What are your core values? What are your strengths? This is where you’ll experience fulfillment and increased motivation.

Delegate It

What are some of your daily tasks that you can afford to delegate? There are so many clever ways to delegate tasks and it can range from bartering services to hiring a virtual assistant. I worked with a client, a music promoter, who had a knack for hiring interns to do clerical work in exchange for ‘learning the ropes.’ Imagine the mutual benefit of outsourcing certain tasks that you dislike to someone who would be happy to learn from your experience and knowledge.

Delete It

I’m sure you’ve seen or heard a snippet of an Oprah episode where she highlights someone who lives as a pack rat. It’s no secret that your environment is a reflection of what is going on inside. A chaotic environment equals chaos within – likewise, a serene environment reflects inner peace. While this can apply to your physical work-space, I’d like to look at the idea of de-cluttering your mind.

An area of damaging impact on productivity comes from unresolved events, relationships, and attitudes. We hold onto them; we adapt to them; and we ignore the need to take care of them. Unresolved issues clutter our minds distorting truth and impairing communication.

How many times have you sat down to do a task only to be distracted by thoughts of an unresolved event? Perhaps you didn’t follow up with a client as promised…or you missed an important opportunity…or you didn’t follow up on a lead that could have brought greater success.

It could be any number of things, but that nagging ‘woulda, coulda, shoulda’ in the back of your mind does nothing to help you or your business now. Those events are in the past and should be left in the past. While it is important to learn from our mistakes, we shouldn’t dwell on them…

• Mentally, unresolved issues add confusion, reduce clarity and flow.
• Emotionally, unresolved issues elevate frustration, worry, and anxiety.
• Physiologically, unresolved issues upset hormonal and nervous system balance.

In a nutshell: Unresolved issues drain our energy and our ability to perform optimally.

How to Eliminate Emotional Drag

So you know you need to delete those negative thoughts and unresolved issues before your productivity can be set into motion. How exactly do you do that?

Entire books have been written on the subject, but it all boils down to one simple idea…

You Need to Resolve the Unresolved.

Decide to gain closure and resolution. The reason these negative thoughts linger for so long is because they have never been properly addressed. Once you take action on them, your mind can let it go and you can delete mental baggage.

Take Action:

Ask, what is an unresolved issue in my life?

Choose a simple issue and take steps to resolve it this week – move it out of your system and don’t hang on to it any longer.

Image via KaiChan Vong on Flickr

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{ 22 comments… read them below or add one }

erin March 25, 2010 at 9:15 am

oooh … I have a new mantra, thanks to you! ♡

Reply

Kim March 25, 2010 at 9:52 pm

Hi Erin,

You’re a gift! I enjoy having you visit 🙂

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ayo March 25, 2010 at 5:36 pm

hi kim
how are you?
this week has been extremely hectic and i’ve been juggling several tasks together. One important lesson learned this week was DELEGATE. sometimes people are just waiting for you to delegate certain tasks to them in order to build a level of trust with them by getting the job done properly.
Thanks for pointing out the 3Ds To Productivity.
take care

Reply

Kim March 25, 2010 at 9:59 pm

Hi Ayo,

Things are going great – thanks 🙂

Wonderful perspective on allowing others to take care of tasks to build trust in getting things done properly. I just experienced that this week and you’re spot on!

Cheers to productivity 🙂

Reply

Ben Weston March 25, 2010 at 8:05 pm

Hey Kim,

This post has come at a perfect time for me. I’m working on an affiliate site and there are just so many things that I can think of doing that I often find myself overwhelmed and not doing any of them. I’m trying to either just do them or put them away and tell myself that I’m not going to even consider doing them this week.

I think your final statement is really profound. In essence, it does come down to the unresolved. Letting the unresolved sit inside of us just takes away from energy that could be spent on productive tasks.

Take care,
Ben

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Kim March 25, 2010 at 11:34 pm

Hey Ben,

I saw that affiliate site — It’s great seeing you implement and take action on the steps we’ve been following. Clearing the way to staying focused on our goals makes for a smoother journey 🙂

Wonderful having you here, as always — see you soon.
“Trin”

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Baker March 26, 2010 at 9:22 pm

Hey Kim,
This is wonderful. I resonate well with this mantra. I’m sure with this mantra that higher productivity results. I think the fact that you take joy in crossing stuff off your to do list is wonderful! I have that same feeling when I get stuff done that I know has been lingering along too long. Excellent post.

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Kim March 27, 2010 at 12:19 pm

Hello Baker,

I’m happy you can appreciate that wonderful feeling of accomplishment. It can snowball into many successes!
Thank you for stopping by. Again, I thoroughly enjoyed your poems.

Cheers!

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Hulbert March 26, 2010 at 10:33 pm

Hi Kim, you almost had an alliteration thing going on with the title there. 😉

Very simple, straight forward, and effective. I like this method. I think too many times we over complicate things by not doing what matters and focusing on what doesn’t matter (instead of deleting these things).

If we eliminate the unimportant tasks and focus on the important ones, we will have less emotional drag and our productivity will also increase dramatically at work. Thanks for reminding us of this Kim.

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Kim March 27, 2010 at 12:35 pm

Hi Hulbert,

It’s a joy to see you here! I know… I thought about the alliteration thing, then added productivity at the last minute. Did I just do an SEO faux pas? 🙂

Focusing on the important tasks will help all of us reach our benchmarks and goals in the coming months and years. In de-cluttering and letting go of unnecessary things, we make room for improvements and efficiency — the tasks that will get us to where we want to be.

Thanks for contributing.

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Catrien Ross March 27, 2010 at 1:39 am

Kim, thanks for this wonderful post. One of the problems of living deep in the mountains is not having someone to delegate to! All tasks seem to become an exercise in self-reliance. While I am very grateful for the personal power this develops, it can be exhausting at times. I feel you made a truly important point in your words, “you need to resolve the unresolved.” Without clearing up the unresolved, nothing you do seems to work out as you hope – there truly is an energy drag.

From the mountains of Japan, hello again – Catrien Ross.

Reply

Kim March 27, 2010 at 12:55 pm

Hello Catrien,

I understand, first hand, the elevated feelings of personal power. It’s the exhaustion that hinders our forward momentum. I wonder if it would be prudent for you to enlist a virtual assistant? There are many reliable resources — I would be happy to help you in this area and give you referrals, just drop me an email.

Thank you for acknowledging the importance of resolving the unresolved. It can be as simple as wasting our energy replaying an event that no longer serves us. By letting go or deleting it, we are free to progress unhindered.

Take care.

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Catrien Ross March 27, 2010 at 4:04 pm

Kim, thank you, your kind concern is so much appreciated. I do have a wonderful “assistant” – a web wizard who helps out with the technical details of keeping up my bilingual website/blog. Somehow a bilingual website/blog generates five times, not twice, the work!

But “virtual” doesn’t work in the mountains where the details of everyday life are very real and very much here – water comes from a mountain spring well, there is no city sewage, vegetables need to be grown, wood chopped for the fire, animals looked after, buildings to be maintained, and then there is all the writing and the workshops! I don’t do all this alone, and it is has been an amazing existence. I feel any tiredness is more a result of cultural perceptions and situations in Japan, and I can always handle those moments by reconnecting deeply with the natural world that surrounds me and sustains me.

The warmth of your caring is like a smile this early morning in the mountains. Please visit here again to enjoy a fun moment with a simple exercise in intention and energy I just wrote about in my latest blog post from Japan. I would love to hear what you think – Catrien Ross.

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Kim March 29, 2010 at 12:24 pm

Catrien, it sounds like an amazing existence where you live. Fortunately, you are not alone in the physical details of everyday life and it is varied enough to keep you stimulated.

I offer my help in any way that I can and enjoy your personal development contributions from across the miles.

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Ben March 28, 2010 at 3:48 am

Great Post Kim

A lot of the mess people get in to with their productivity comes from the fact they don’t take action. Do, delegate or delete is a great system for people and one I need to use more often

Thanks for sharing

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Kim March 28, 2010 at 8:00 am

You are in an amazing action zone Ben! On occasion, it’s great to ask ourselves if we are doing busy work or purpose driven work.

Love having you here — see you soon 🙂

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Lisa March 29, 2010 at 6:12 pm

I continue to be amazed at the theme that seems to be persuasive throughout my readings today, on and offline. Even the moment I took to relax by watching non-nonsensical TV carried on: Clean House was the show and a perfect analogy. Too often we can not see the direct path for all the clutter and remain static, accomplishing nothing. Most times finding only that we are unsettled and can’t understand why.

Thanks Kim. It appears I have had these points you share drilled in my head today for a reason. ‘Just Do It’ has resonated deeply!

Reply

Kim March 29, 2010 at 7:39 pm

Hi Lisa,

I’d say the theme is a sign, but it is for anyone who will pay heed to how we manage our everyday activities.
I’m here for moral support in all you Do 🙂

I appreciate you stopping by!

Reply

Ivana Sendecka March 30, 2010 at 1:34 am

Hi Kim,

there is sophistication in simplicity. And this is what you have offered to us in your post, simple ways how to make our lives more beautiful.
People who fail are those who are afraid to take action, to do, to delegate or even to delete. They are anxious, which is like being worried in advance.
😉
You certainly are doer and thanks for inspiring many others to take action.
😉
Have a super cool day, Kim and everyone!
cheers,
i.

Reply

Kim March 30, 2010 at 3:38 pm

Hi Ivana!

Simplicity is effective especially when anyone can easily get into information overload.

I like the way you acknowledged potential failure can cause inaction. Fear of taking action and being anxious gives me an idea for a post! I appreciate your kind words and contribution.

Happy to have you stop by — as always 🙂

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J.D. Meier March 31, 2010 at 4:31 pm

I’m a fan of insightful jingles that stick.

On my team, we use the saying “Do It, Review It, and Improve It” to get out of analysis paralysis and into action-learning mode.

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Kim March 31, 2010 at 5:09 pm

Welcome J.D.

I see your Guiding Principles are filled with insightful jingles that stick. I especially enjoyed, ‘absorb what’s useful; reject the rest’ as we are a generation often on information overload.

I think ‘Do It, Review It, and Improve It’ is a wonderful mantra to create forward momentum.

Thank you for stopping by and contributing!

Reply

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